Building Access, Routing & Statutory Intake Notes
- Located on First Hill at 325 9th Avenue, Seattle, WA 98104 (King County), just east of I-5.
- As Washington's only Level I Adult and Pediatric Trauma and Burn Center, Harborview receives a massive volume of personal injury, motor vehicle collision, and criminal/civil litigation subpoenas.
- Medical and billing records subpoenas are processed through UW Medicine Health Information Management (HIM) / Release of Information.
- STRICT STATUTORY RULE: Under RCW 70.02.060, a discovery subpoena for medical records WITHOUT a signed HIPAA authorization requires proof of at least 14 days' prior written notice to the patient and opposing counsel before the subpoena is served on Harborview!
Serving Medical & Billing Records Subpoenas on Harborview Medical Center (325 9th Ave, Seattle)
Harborview Medical Center, located at 325 9th Avenue, Seattle, WA 98104 on Seattle's First Hill and operated by UW Medicine, is the only designated Level I Adult and Pediatric Trauma and Regional Burn Center in the State of Washington. Consequently, nearly every catastrophic highway collision, workplace injury, premises liability, or assault lawsuit in Western Washington involves emergency trauma charts, radiology imaging, and itemized hospital billing records from Harborview Medical Center.
Our Seattle registered process servers deliver civil Subpoenas Duces Tecum (under CR 45), out-of-state UIDDA subpoenas (domesticated through King County Superior Court just six blocks down the hill at 516 Third Avenue), and witness appearance subpoenas for Harborview physicians, trauma nurses, and Custodians of Records daily.
Mandatory Compliance with Washington's Uniform Health Care Information Act (RCW 70.02.060)
Before dispatching a process server to serve a Subpoena Duces Tecum for patient medical charts or billing records at Harborview Medical Center (or any UW Medicine facility), paralegals must strictly comply with the Washington Uniform Health Care Information Act, specifically RCW 70.02.060, as well as federal HIPAA privacy rules (45 C.F.R. § 164.512(e)).
Under RCW 70.02.060(1), before an attorney can serve a discovery subpoena on a health care provider for a patient's health care information, the attorney MUST provide at least 14 DAYS' advance written notice to the health care provider and to the patient (or the patient's attorney of record) explicitly stating the health care provider from whom the information is sought, the specific health care information sought, and the date by which a protective order must be sought to prevent disclosure. Unless your subpoena is accompanied by a valid, HIPAA-compliant patient authorization signed by the patient, you must attach your Certificate of Compliance / Proof of 14-Day Notice under RCW 70.02.060 so UW Medicine's Release of Information specialists can legally release the records.
Separating Chart Records, Radiology Imaging & Itemized Patient Financial Services Billing
When drafting a Subpoena Duces Tecum directed to Harborview Medical Center at 325 9th Avenue, clearly specify in the subpoena schedule whether you require: (1) Complete Electronic Medical Records (EMR), emergency department notes, operative reports, and discharge summaries via Health Information Management (HIM), (2) Diagnostic Radiology / DICOM imaging files (X-rays, CT scans, MRIs), and/or (3) Certified Itemized Billing Statements and CPT/ICD-10 coding summaries via UW Medicine Patient Financial Services.
Our King County servers offer $75 Standard, $120 Rush, and $175 Same-Day delivery to Harborview Medical Center, returning a date-stamped copy and a signed Washington GR 13 Declaration of Service within hours of delivery.
Flat-Rate Service Tiers for Harborview Medical Center (Seattle HIM)
Frequently Asked Questions: Harborview Medical Center (Seattle HIM)
Do I need to attach a witness fee check when serving a medical records Subpoena Duces Tecum on Harborview?
Under Washington CR 45(b)(1), if the subpoena commands only the production of medical/billing documents and does not require a custodian to appear in person at a deposition or trial, no witness attendance/mileage check is required at the time of service. Instead, UW Medicine / its ROI vendor bills statutory per-page/clerical search fees under WAC 246-08-400 and RCW 70.02.010 prior to releasing the records.
What happens if I serve a medical records subpoena in Washington without waiting the 14-day RCW 70.02.060 notice period?
Under RCW 70.02.060(2), a health care provider is legally prohibited from disclosing patient records in response to a discovery subpoena unless the patient has signed a valid authorization, a court protective order applies, or the 14-day advance notice period has expired without the patient moving for a protective order.
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